Event Producer, 3-5 Years Experience

Producer, 3-5 Years Experience

Event Producer for WEG Events

Location: Orlando, FL

This is an in-office position, candidates must reside in the Orlando area.

About WEG Events

WEG Events (WEG) is a leading full-service event management company that has perfected the ability to embody a company’s voice, as well as bring to life the brands they represent. When entrusted with overseeing and executing complex events for discerning clients around the world, being a strategic partner – an extension of the clients themselves – is the role WEG prefers. WEG creates focused event solutions that engage audiences through creative and unparalleled experiences that leave lasting impressions.

Job Overview

The Event Producer leads the planning, coordination, and execution of corporate events, meetings, and experiential programs. This role is responsible for independently managing smaller-scale events while providing operational and logistical support to Senior Producers on larger, more complex programs. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced event environment. This position requires strong communication skills, vendor coordination experience, and the ability to manage multiple priorities simultaneously.

Responsibilities and Duties

• Independently plan and execute small-scale corporate events including meetings, receptions, activations, and internal programs
• Support Senior Producers in the delivery of large-scale conferences, executive experiences, and multi-day events
• Develop detailed production timelines, run-of-show documents, staffing plans, and operational checklists
• Coordinate venue logistics, including room setups, audiovisual requirements, catering functions, signage, and branding elements
• Manage attendee registration processes, guest communications, and on-site check-in operations
• Serve as on-site point of contact for assigned event aspects such as registration, green rooms, gifting activations, and breakout sessions
• Source and coordinate vendors, including décor, rentals, transportation, entertainment, and gifting partners
• Track expenses against event budgets, maintain cost-tracking documents, and supported post-event financial reconciliation
• Coordinate shipping and inventory management for event materials, collateral, and branded merchandise
• Support travel logistics, credentialing, transportation manifests, and hotel room block coordination
• Maintain organized event documentation including contracts, floorplans, production notes, and vendor contact lists
• Troubleshot operational challenges on-site and escalate issues to senior leadership, as needed
• Support reporting and post-event recap documentation
• Contribute ideas for improving attendee experience and operational efficiency

Qualifications

• 3 - 5 years of experience supporting corporate events, meetings, conferences, or experiential programs
• Competency with office software and the ability to learn event management platforms.
• Experience with CAD software and registration platforms a plus
• Exceptional in oral and written communication
• Proactive, creative, and detail-oriented with the willingness to work on-site, including early mornings and weekends, as needed
• Comfortable supporting physical event set up, including light lifting and long periods on feet
• Strong problem-solving skills and ability to remain calm under pressure
• Strong multitasking abilities, with the capability to prioritize multiple projects under tight deadlines
• Able to work efficiently both individually and with a team
• Able to think conceptually and creatively
• Available to travel on nights and weekends as needed, both domestic and international

Annual Salary

$80,000

To apply, please contact Linda with your resume at lchristman@wegevents.com