Executive Assistant (Finance)

JOB SUMMARY

Ensures a fluid work environment within the office of the Vice President(s) of Finance and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES

• Provides administrative support for the Vice President(s) and corresponding executive(s) and department that may include typing, mailing, emailing, copying, screening/prioritizing/directing incoming calls and mail/correspondence, and other essential administrative duties.
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel including expense reporting responsibilities within the UO systems.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UDX procedures, onboarding, sourcing, and workspace coordination.
• Obtains, compiles, organizes, and prepares information and data for various reports, databases, presentations, spreadsheets and/or files as appropriate and required.
• Coordinate and execute all Finance team events, including quarterly town halls, meetings, and monthly lunches, in partnership with other Executive Assistants and cross-functional teams. Manage event logistics, catering and entertainment, agenda and activity planning, PowerPoint presentations, communications, and onsite coordination to ensure successful and engaging events.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.

• Proficiency in Outlook, Word and Excel required.
• Proficiency in PowerPoint preferred.
• Proficiency with telecommunication devices (e.g., iPhone) preferred.
• Familiarity with UO systems is a plus.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION

• Bachelor’s degree is preferred.

EXPERIENCE

• 3+ years of Senior Administrative Assistant experience required ; or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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