Maintenance Planner I

Facilities and Business Operations

The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity

The Maintenance Planner I is responsible for supporting the efficient repair and preventive maintenance of campus buildings within assigned shop(s) or zone(s). The position plans, schedules, organizes, and coordinates maintenance activities to ensure campus facilities operate at optimal levels. The role requires strong independent judgment, effective coordination skills, and the ability to work proactively under general supervision.

Responsibilities

Work Planning & Coordination

• Improve workforce productivity and work quality by coordinating labor, parts, materials, tools, equipment, work area access, documentation, and all resources required for successful work execution.
• Ensure all work meets current UCF standards and complies with Work Management processes, policies, and regulations.
• Assist in processing work requests, maintaining work records and maintenance logs, assessing existing conditions, allocating resources, and preparing safety and compliance reports.

Maintenance Operations

• Coordinate repair and preventive maintenance for various building systems, which may include: HVAC, Electrical, Plumbing, Painting, Carpentry Masonry, Life safety systems, Other trade-related tasks
• Provide accurate and timely documentation in the Integrated Work Management System (IWMS), including work status, cost tracking, repair details, estimates, specifications, manuals, drawings, safety plans, and permitting requirements.

Scheduling & Workload Management

• Coordinate manpower scheduling with shop/zone supervision, cross-functional support trades, vendors, campus partners, and required state or university inspectors.
• Analyze schedule status, forecast availability, and categorize the work backlog based on priority and completion needs.
• Build a two‑week rolling schedule for pre-planned preventive, predictive, and corrective work orders.
• Support daily operations by assisting with prioritizing high‑priority work and reallocating employees as needed.

Vendor Coordination & Contract Oversight

• Plan, organize, schedule, and coordinate vendor activities for the repair, restoration, or replacement of existing assets.
• Assist in monitoring contract services to ensure compliance with UCF standards, procurement guidelines, quality expectations, and contractual requirements.

Emergency Response & Operational Support

• Assist in planning, coordinating, and implementing emergency response efforts when required.
• Provide operational support in day‑to‑day shop/zone supervision and resource assignment.

Budget & Capital Planning

• Support the annual budget process by identifying capital improvement projects, major operational expenditures, and monitoring shop/zone spending.

Minimum Qualifications

Completion of an approved apprenticeship program in a recognized trade and 2 years of relevant experience, or a high school diploma and 2 years or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

• Demonstrated ability to create, manage, and maintain maintenance schedules, including preventive, predictive, and corrective maintenance planning.
• Strong analytical skills with the ability to assess work backlogs, determine priorities, forecast labor availability, and allocate resources efficiently.
• Strong communication and customer‑service skills, with the ability to collaborate with diverse campus partners, supervisors, and external vendors.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Teams, or similar productivity tools.
• Trade‑based experience, certification, or training (preferred but not required), such as HVAC, electrical, plumbing, or general facilities maintenance.
• Working knowledge of multiple building systems, such as HVAC, electrical, plumbing, carpentry, masonry, painting, and life‑safety systems.
• Experience using an Integrated Work Management System (IWMS) or Computerized Maintenance Management System (CMMS) for planning, scheduling, and documenting work.

The most successful candidates may possess the following qualities:

• Knowledge of regulatory and safety requirements, including permitting, inspections, and documentation needed for various building systems and maintenance activities.
• Ability to develop, interpret, and work from technical documentation, including drawings, specifications, equipment manuals, and maintenance records.
• Experience coordinating work with vendors, contractors, trade shops, inspectors, and internal stakeholders.
• Familiarity with budget processes, such as identifying capital improvement needs, estimating project costs, and monitoring expenditures.
• Experience supporting emergency response operations or assisting in urgent maintenance scenarios.
• Experience with facility maintenance operations in a higher‑education, commercial, industrial, or large‑scale campus environment.

Health Assessment Required

The UCF policy requires completion and passing of a physical exam for this position.

Special Instructions to the Applicants

The anticipated hourly rate for this position is $23.33 to $25.96. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

This position is based at our Lake Nona Campus at 6900 Lake Nona Blvd., Orlando, FL 32827-7047.

If you are selected as the final candidate for an employment opportunity, both your position and hourly rate will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Facilities Operations - Lake Nona

Work Schedule

Monday - Friday 7:00 AM to 3:30 PM

Type of Appointment

Regular

Expected Salary

$23.33 to Negotiable

Job Posting End Date

03-30-2026-12-00-AM

Veteran’s Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.