Records Manager
- Location
- United States
- Arrangement
- On-site
- Type
- Full-time
- Posted
- Closes
This is a remote position. Job DescriptionWe're looking for a highly trusted, detail-obsessed professional to build and run a controlled archive and knowledge-review system for our organization.
Encoded
This is a remote position.
Job Description
We're looking for a highly trusted, detail-obsessed professional to build and run a controlled archive and knowledge-review system for our organization. You'll decide what information gets preserved, how it's tracked, and what's ready to enter our governed knowledge environment — using approved AI tools to move faster, but never skipping your own judgment call.
This is a low-hours, fractional engagement (up to 8 hours/week) structured as an 8-week pilot — a great fit for an experienced records or compliance professional looking for flexible contract work.
What You'll Own
Receive, preserve, and track custody of authorized records and source files
Review incoming material for sensitivity, ownership, and admission eligibility
Use AI tools to speed up inventory and classification — then personally verify every material decision
Flag missing, corrupted, or high-risk material immediately
Deliver a short weekly report on work completed, backlog, and risks
Receive, preserve, and track custody of authorized records and source files
Review incoming material for sensitivity, ownership, and admission eligibility
Use AI tools to speed up inventory and classification — then personally verify every material decision
Flag missing, corrupted, or high-risk material immediately
Deliver a short weekly report on work completed, backlog, and risks
Requirements
What We're Looking For
Background in records management, information governance, compliance, audit, or legal ops
Rock-solid discretion with highly confidential information
Comfortable using AI tools — with the judgment to catch when they're wrong
Clear written communicator who escalates uncertainty instead of guessing
Background in records management, information governance, compliance, audit, or legal ops
Rock-solid discretion with highly confidential information
Comfortable using AI tools — with the judgment to catch when they're wrong
Clear written communicator who escalates uncertainty instead of guessing
Bonus Points
Experience standing up a new archive or governance function from scratch
Familiarity with legal hold, privacy, or cybersecurity practices
Experience designing human review controls around AI-assisted work
Experience standing up a new archive or governance function from scratch
Familiarity with legal hold, privacy, or cybersecurity practices
Experience designing human review controls around AI-assisted work
You'll Thrive Here If You...
Like being the last line of defense before information becomes "official"
Have zero tolerance for sloppy records or unverified assumptions
Want meaningful contract work without a full-time commitment
Like being the last line of defense before information becomes "official"
Have zero tolerance for sloppy records or unverified assumptions
Want meaningful contract work without a full-time commitment
Benefits
Benefits
HMO (health insurance)
Paid time off (PTO)
Work from anywhere
Opportunities for promotion
Pay raise
HMO (health insurance)
Paid time off (PTO)
Work from anywhere
Opportunities for promotion
Pay raise
Originally posted on Himalayas
Timezone
-10
H3
This is a remote position.
P
We're looking for a highly trusted, detail-obsessed professional to build and run a controlled archive and knowledge-review system for our organization. You'll decide what information gets preserved, how it's tracked, and what's ready to enter our governed knowledge environment — using approved AI tools to move faster, but never skipping your own judgment call.
Ul
Receive, preserve, and track custody of authorized records and source files
Review incoming material for sensitivity, ownership, and admission eligibility
Use AI tools to speed up inventory and classification — then personally verify every material decision
Flag missing, corrupted, or high-risk material immediately
Deliver a short weekly report on work completed, backlog, and risks
Li
Background in records management, information governance, compliance, audit, or legal ops
A
Himalayas
Expiry Date
Fri, 23 Oct 2026 12:42:08 GMT
